Position Overview

Ultimate Staffing is actively seeking an experienced Administrative Assistant for a property management team located in Glendale, CA. This role requires an organized and proactive individual with a strong background in property management to assist with the daily operations of a busy office. Experience with AppFolio or similar property management software is highly desirable. This is a temp-to-hire-role.

Responsibilities

• Provide administrative support to the property management team and office staff.
• Respond to tenant inquiries via phone, email, and in-person, ensuring excellent customer service.
• Assist with leasing tasks, applications, renewals, and tenant correspondence.
• Process maintenance requests and coordinate with vendors and technicians for timely resolution.
• Maintain accurate tenant files, compliance documents, and property records.
• Prepare notices, correspondence, and basic reports as needed to support operations.
• Support rent collection, payment posting, and follow up on delinquencies.
• Schedule appointments, inspections, and property-related tasks efficiently.
• Assist with move-ins and move-outs, ensuring all documentation is complete.
• Perform general office duties, including filing, scanning, data entry, and managing mail.

Qualifications

• Property management experience is required.
• Experience with AppFolio is strongly preferred.
• Strong communication and customer service skills are essential.
• Ability to handle multiple tasks with great attention to detail.
• Proficient in Microsoft Office Suite and general office software.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and professionalism in all situations.

Required Work Hours

The position requires full-time hours, Monday through Friday, during regular business hours.

Benefits

• Competitive hourly pay, dependent on experience ($23-$24/hr).
• Consistent Monday-Friday work schedule.
• Opportunity for long-term growth within the company.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.